Tightly integrated into all major Accounting and ERP systems, our software enables organisations to automate and streamline the processing of supplier invoices. Incoming invoices are scanned using advanced  invoice scanning software that automatically recognises supplier invoices and other documents, even when the format and content varies greatly.

Having identified the supplier from the unique characteristics of the document, it intelligently highlights and extracts the pertinent references and amounts. Additionally, it can validate the extracted data against the accounting system, e.g. supplier details and purchase orders, and automatically highlights discrepancies for the attention of the operator.

As well as capturing supplier invoice information, it can also capture information from other documents from your suppliers and customers, such as purchase orders, cheques and remittances.

How does it work?

Our document management software has advanced invoice scanning software that scans the incoming document and analyses the extracted data. It automatically builds a knowledge database which enables it to immediately identify the document type and structure.

The document images are automatically compared with the database. If there is any doubt, it notifies the operator who can validate or correct the data. Once the invoice is validated, the information can automatically populate your Accounting / ERP system and automatically store an electronic image in your document archive. The result is that you will be able to process documents much more quickly, using less resource resulting in dramatic cost reductions.

Eliminate manual data entry and dramatically cut costs

Our software significantly reduces the need for manual data entry and paper-based processes. When used in conjunction with other solutions within the Version One product suite, coding, authorisation and filing of documents can also be automated. Once the documents have been scanned, the fields are read and automatically matched against external databases, table look-ups and business rules.

It is an easy to implement, scalable solution which is tightly integrated into all major Accounting and ERP solutions. and can typically deliver an ROI in less than six months.

Saving time, saving money

• Dramatically reduced manual data entry
• Reduced labour costs due to minimal human intervention
• Re-deploy employees to perform more valuable tasks
• Increaseprompt payment discount
• Reduce late payment penalties

Fast Payback

The dramatic reduction in invoice processing costs and document retrieval costs means that our solution typically pays for itself within just six months.